Please provide an estimated start and end date. For example this might be when you plan to purchase and implement a piece of equipment, the start and end date of a pilot project or the appointment of a staff member.
When applying to Leeds Cares for funding you must agree to comply with the terms of funding as defined in our terms and conditions. Applicants will be required to confirm agreement prior to being able to submit your application.
Completion of a Leeds Cares application for funding
Leeds Cares require applications to be submitted along with relevant supporting documentation in accordance with Leeds Teaching Hospital’s (LTHT) policies and procedures. Supporting documentation that is required by LTHT should include appropriate sign off in order to provide the necessary assurance to both LTHT and Leeds Cares that the proposal has appropriate oversight and is supported. Where an application for funding will have ongoing revenue costs beyond the period of funding, confirmation of support by the clinical service unit or department is required as well as clarification on the exact revenue consequences to LTHT.
Allocation of Resources
Leeds Cares will, wherever possible, seek to source funding for applications from a variety of sources including, but not exclusive to:
Where an applicant is aware of potential alternative funding sources, this information must be shared with the Leeds Cares fundraising team to enable the charity to maximise opportunities for income generation.
Spending Funds Once Approved
The project should be underway with any funds that have been awarded allocated as per the request for funding within six months of the approval date, or within the timescales agreed with the applicant and set out within the approval letter. Where funding will not be spent within six months of the approval date or within the agreed timescales, Leeds Cares requires a letter of explanation (in advance of the deadline) and action plan of how the project will be delivered. In addition, applicants must notify Leeds Cares of any changes to the project. Applicants should note that Leeds Cares has the right to remove funds that are not spent within the required timescales and can request a new application unless otherwise agreed.
Evidence of the use of funding such as invoices must be submitted to Leeds Cares in a timely manner along with the relevant approval information – approval code and / or application reference number.
Monitoring and Evaluation
The Charity Commission outlines the importance of monitoring and evaluation to demonstrate charitable impact. Our Board of Trustees need to be confident that our funds are being used in line with our charitable objectives and we need to be able to share with our donors and supporters the impact of their donations.
On approval of funding, Leeds Cares may contact the applicant to gather information to support a case study or news story. Applicants must support the sharing of project information to enable Leeds Cares to positively promote its work and potential impact.
For awards over £5,000, applicants are required to complete a monitoring and evaluation report which will be sent to the applicant by Leeds Cares six months following approval. Applications for future funding may not be considered where applicants have not provided evidence of the impact of funds awarded.
For applications under £5000, Leeds Cares may at their discretion request completion of a monitoring and evaluation report. This will depend on the type of project and intended impact.
Where funding is provided to support projects (including staff salaries) for longer than a one-year period, a report will be required for each year of the project.
Acknowledgement in Communications
Leeds Cares requires recognition for our funding in all publications and publicity associated with funded projects. These must align with our logo and brand guidelines. We require a copy of any publication detailing the project and our support to be sent to Leeds Cares.
Leeds Cares Branding or Naming of Service
Leeds Cares reserves the right to recognise or brand any service or staff that it funds or part-funds as a Leeds Cares service, as well as any equipment or environmental improvements. This provides the benefit of increased awareness and profile of Leeds Cares and supports income generation and sustainability of funding sources.
Where a funding application requires co-branded materials, applicants are required to liaise with Leeds Cares to ensure correct use of the Leeds Cares branding.
Donors may request recognition of the funding they have given to support a project; these requests will be considered in accordance with the Leeds Cares Donation Policy.
Leeds Cares will discuss intellectual property rights for funded projects where appropriate.
Please note that applicants who wish to resubmit a previously rejected application should contact Leeds Cares for advice before resubmitting. It is only in exceptional circumstances that previously rejected applications will be reconsidered within 12 months of rejection. 3
I confirm that my application for funding to Leeds Cares complies with the Terms and Conditions of Funding as set out below:
Leeds Cares Brand Guidelines & Logos Leeds Cares Donations Policy
Leeds Cares Funding Team
Telephone: 0113 539 7020