Please provide an estimated start and end date. For example this might be when you plan to purchase and implement a piece of equipment, the start and end date of a pilot project or the appointment of a staff member.
Terms & Conditions of Leeds Hospitals Charity Funding
When applying to Leeds Hospitals Charity for funding you must agree to comply with the terms of funding as defined in our terms and conditions. Applicants will be required to confirm agreement prior to being able to submit an application.
Completion of a Leeds Hospitals Charity application for funding
Leeds Hospitals Charity require applications to be submitted along with relevant supporting documentation in accordance with Leeds Teaching Hospital’s (LTHT) policies and procedures. Supporting documentation that is required by LTHT should include appropriate sign off to provide the necessary assurance to both LTHT and Leeds Hospitals Charity that the proposal has appropriate oversight and is supported. Where an application for funding will have ongoing revenue costs beyond the period of funding, confirmation of support by the clinical service unit or department is required as well as clarification on the exact revenue consequences to LTHT.
Allocation of Resources
Leeds Hospitals Charity will, wherever possible, seek to source funding for applications from a variety of sources including, but not exclusive to:
Where an applicant is aware of potential alternative funding sources, this information must be shared with the Leeds Hospitals Charity fundraising team to enable the Charity to maximise opportunities for income generation.
Spending Funds Once Approved
The project should be underway with any funds that have been awarded allocated as per the request for funding within six months of the approval date, or within the timescales agreed with the applicant and set out within the approval letter. Where funding will not be spent within six months of the approval date or within the agreed timescales, Leeds Hospitals Charity requires a letter of explanation (in advance of the deadline) and action plan of how the project will be delivered. In addition, applicants must notify Leeds Hospitals Charity of any changes to the project. Applicants should note that Leeds Hospitals Charity has the right to remove funds that are not spent within the required timescales and can request a new application unless otherwise agreed.
Evidence of the use of funding such as invoices must be submitted to Leeds Hospitals Charity in a timely manner along with the relevant approval information – approval code and / or application reference number.
Equipment and items purchased with charitable funding must be in accordance with LTHT requirements.
The final invoice must be received by the Charity within 12 months of the project’s completion. The Charity reserves the right to not pay any invoices that are received after this period.
Monitoring and Evaluation
The Charity Commission outlines the importance of monitoring and evaluation to demonstrate charitable impact. Our Board of Trustees need to be confident that our funds are being used in line with our charitable objectives and we need to be able to share with our donors and supporters the impact of their donations.
On approval of funding, Leeds Hospitals Charity may contact the applicant to gather information to support a case study or news story. Applicants must support the sharing of project information to enable Leeds Hospitals Charity to positively promote its work and potential impact.
All applicants are required to complete a monitoring and evaluation report which will be sent to the applicant by Leeds Hospitals Charity five months following approval. Applications for future funding may not be considered where applicants have not provided evidence of the impact of funds awarded.
Where funding is provided to support projects (including staff salaries) for longer than a one-year period, a report will be required for each year of the project.
Acknowledgement in Communications
Leeds Hospitals Charity requires recognition for our funding in all publications and publicity associated with funded projects. These must align with our logo and brand guidelines. We require a copy of any publication detailing the project and our support to be sent to Leeds Hospitals Charity.
Leeds Hospitals Charity Branding or Naming of Service
Leeds Hospitals Charity reserves the right to recognise or brand any service or staff that it funds or part-funds as a Leeds Hospitals Charity service, as well as any equipment or environmental improvements. This provides the benefit of increased awareness and profile of Leeds Hospitals Charity and supports income generation and sustainability of funding sources.
Where a funding application requires co-branded materials, applicants are required to liaise with Leeds Hospitals Charity to ensure correct use of the Leeds Hospitals Charity branding.
Donors may request recognition of the funding they have given to support a project; these requests will be considered in accordance with the Leeds Hospitals Charity Donation Policy.
Leeds Hospitals Charity will discuss intellectual property rights for funded projects where appropriate.
Funding for Research & Innovation
Applicants are required to obtain appropriate Research Ethics approval prior to the project commencing.
Research activity must be carried out in accordance with the research governance framework of the host organisation and the Charity expects research to be conducted to the highest standards of scientific integrity.
Award holders must notify Leeds Hospitals Charity immediately, of any developments that may adversely affect the progress of the funded project or the eligibility of the individual to hold the award.
The award is capped at the amount stated in the approval of funding letter, additional funding will not normally be awarded.
Award holders must inform their Clinical Management Team (CMT) / Finance Manager, of this award. CMTs must agree to meet any additional costs of the research project that are more than the amounts awarded by Leeds Hospitals Charity.
The award must be managed in accordance with the Standing Financial Instructions, Standing Orders & Standards of Business Conduct, of the LTHT and any academic partners.
Leeds Hospitals Charity requires a progress report on an annual basis (from the project start date) and a final report on completion of the study. The final report must be submitted no later than three months after the study is completed. The update and final reports should contain details of progress against the project milestones, how the research has addressed the original objectives of the project, potential and actual impacts on patients in Leeds, wider NHS, and health in general, publications and efforts made to disseminate findings.
Please note that applicants who wish to resubmit a previously rejected application should contact Leeds Hospitals Charity for advice before resubmitting. It is only in exceptional circumstances that previously rejected applications will be reconsidered within 12 months of rejection.
I confirm that my application for funding to Leeds Hospitals Charity complies with the Terms and Conditions of Funding as set out below:
Leeds Hospitals Charity Funding Team
Telephone: 0113 539 7020