Before you start...
Q. What can I deduct?
A. All travel, lodging, incidental, and meal expenses as part of your volunteer observer duties while assisting the Association. Expense reimbursements for observing an attempt is limited to the type of attempt you observed:
Length of Tahoe: $200;
True Width: $175;
You do not need to submit this form multiple times. Multiple attempts can be submitted once if you also uplaod scans/photos of all of your receipts.
What the IRS says...
Example 4. You spend the entire day attending a charitable organization's regional meeting as a chosen representative. In the evening you go to the theater. You can claim your travel expenses as charitable contributions, but you can't claim the cost of your evening at the theater.
Daily allowance (per diem). If you provide services for a charitable organization and receive a daily allowance to cover reasonable travel expenses, including meals and lodging while away from home overnight, you must include in income any part of the allowance that is more than your deductible travel expenses. You may be able to deduct any necessary travel expenses that are more than the allowance. Deductible travel expenses. These include: Air, rail, and bus transportation; Out-of-pocket expenses for your car; Taxi fares or other costs of transportation between the airport or station and your hotel; Lodging costs; and The cost of meals.
Q. How long till I receive my reimbursement?
A. We will review all expenses submitted within 7 days and, upon approval, mail checks within 5 days of approval. Approval of expenses will be completed by the Observer Committee. If we have questions or need further information, we will reach out for clarification, which will need to be resolved prior to approval.
MILEAGE / VEHICLE EXPENSES:
Beginning on Jan. 1, 2018, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) is 14 cents per mile driven in service of charitable organizations, which is set by statute and remains unchanged from 2017.
Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates. If you prefer to use actual expenses, please identify the description, cost, and date of each expense.
Your expenses appear to exceed the Maximum Possible Reimbursement available. You may be able to deduct these un-reimbursed expenses on your personal tax return as we are classified as a 501(c)3 non-profit organization by the IRS. Please contact your tax professional for advise on this matter.
I attest that the submitted expenses are the actual incurred expenses assisting the Lake Tahoe Open Water Swimming Association.