Facility Use Request

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Person Submitting Request

Please complete this form in its entirety to request use of our facilities.

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Are you the primary contact person for this event request? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Contact Person

Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Are you a member of Winter Park Baptist Church? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Is there a member of Winter Park Baptist Church who is a part of your group? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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If yes, this person will be assigned as the Event Host (see Terms for Facility Use on page 2).

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Event Details

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Room(s) Requested

Please indicate ALL of the rooms that will be needed for your event.

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Event Needs

Please note ALL items that your event will need. Extra fees may be assesed for use of equipment and/or personnel. See Fee Chart on next page.

Will tables and chairs be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will audio/visual equipment be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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For example, do you have an audio track that needs to be played? Do you need microphones? Will you have guitars? Please be as specific as possible.

Will the kitchen in Allen Hall be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will the kitchen in Community Center be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will basketball goals be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Please note any other information here that may be useful as we consider your request.

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Terms for Facility Use

Please review the following rules, guidelines, & fee chart.

Scheduling & Event Host:

Use of Winter Park Baptist Church (WPBC) facilities shall always be scheduled with the Business and Facilities Manager (BFM) via our online request service. After all appropriate forms have been submitted & received, the request will be considered for approval.

When an event is held outside regular WPBC office hours, an event host will be designated for the event. The event host will be responsible for picking up a facility key fob from the BFM the day prior to the event during WPBC office hours and returning the key fob to the BFM the day after the event concludes. The event host will also be responsible for unlocking/locking the facilities and turning on/off lights at the beginning and conclusion of the event.

Rules for All Events:

In addition to the below rules, Winter Park reserves the right to add additional rules/guidelines on a case by case basis at the discretion of the BFM.

  • Responsible adult supervision must be with groups at all times when WPBC facilities are in use.
  • Children must be supervised at all times by at least two adults. Children's classrooms may only be used with the permission of the Associate Pastor for Children and Families or the BFM and should be requested at the time of the initial event request. If such permission is granted, the group will adhere to the proper adult to child ratio provided by the Asoociate Pastor for Children and Families. At the conclusion of the event, children's classrooms must be cleaned according to instructions from the BFM.
  • Smoking and non-perscription drugs are prohibited inside WPBC facilities.
  • Alcoholic beverages are not permitted on WPBC premises.
  • No balloons or smoke machines are allowed in the Community Center.
  • Trash should be taken outside when the event concludes by those using the facilities.
  • If the kitchen is used during the event, it should be cleaned by those using the facilities before they leave the premises.
  • Any furniture or equipment used should be returned to it's original state/location at the conclusion of the event by those using the facilities.
  • Basketball goals must be set up by the church custodian or a qualified church member designated by the BFM.
  • The Stage in the Community Center should not be used for any purposes unless permission has been expressly granted by the BFM.
  • ONLY the space requested should be used by the group. Adjacent rooms, facilities, materials, etc, should not be disturbed.

Guidelines for Recurring Facilty Rentals:

  • The group should fill out the request form as for a one-time event and note in the "Other Notes" section that they wish to schedule recurring usage of the facility. The BFM will then contact the primary event contact for more information.
  • Space will be permitted for recurring rentals according to the schedule of WPBC events. Any WPBC function will take priority over the rental agreement. If a conflict arises, the BFM will assist in finding another part of the WPBC facilities for use by the group when possible.
  • Fees for recurring rentals will be assessed according to the fee chart. Ongoing payment will be arranged by the BFM.
  • If storage space is needed for a recurring rental, please contact the BFM for potential options. If available, additional fees may be assessed for storage space according to the fee chart.
  • Recurring rentals will be under the supervision of the BFM, and recurring rental contracts must be renewed annually.
  • All aforemetioned rules must also be followed for recurring rentals.

Fee Chart:

Building:

  • Sanctuary - $400
      • Extra days required for rehearsals - $50 each
  • Allen Hall - $200
  • Community Center - $400
  • Community Center Lobby - $100
  • Courtyard - $100
  • Individual Rooms - $50 for one / $25 for each additional room
      • Ex. Office conference room, bridal room, etc.

Events requiring more than one area will require the total cumlative fees listed above unless expressly stated otherwise by the BFM.

Services:

  • Janitor - included in above fees
  • Winter Park Host (if required by BFM) - $50 + $25 per hour beyond 2 hours
  • AV Technician - $50 + $25 per hour beyond 2 hours
  • Kitchen Committee Assistant - $50 + $25 per hour beyond 2 hours
  • Wedding Director - to be paid directly by group using facility
  • Musicians - to be paid directly by group using facility

Recurring Rentals:

  • Rooms - $200/month for each room (Rooms assigned by BFM)
  • Storage Space - $25/month for each storage space
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Facility Use Request

Facility Use Request

Person Submitting Request

Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Phone {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Are you the primary contact person for this event request? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Contact Person

Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Phone {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Are you a member of Winter Park Baptist Church? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Is there a member of Winter Park Baptist Church who is a part of your group? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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If yes, this person will be assigned as the Event Host (see Terms for Facility Use on page 2).

Winter Park Member Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Phone {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Details

What is the name of your group/event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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How many people will be participating in your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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What is the date of your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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What time will SET-UP begin for the event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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What time will the event begin? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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What time will the event end? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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What time will TEAR-DOWN/CLEAN-UP be finished after the event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Room(s) Requested

What room are you requesting? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Additional Room #1 {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Additional Room #3 {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Event Needs

Will tables and chairs be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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How many round tables (seats 8) will you need? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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How many rectangular tables (seats 8) will you need? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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How many chairs will you need? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will audio/visual equipment be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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What are your specific audio/visual needs? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will the kitchen in Allen Hall be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will the kitchen in Community Center be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Will basketball goals be needed for your event? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Other Notes: {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }
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Terms for Facility Use

Scheduling & Event Host:

Use of Winter Park Baptist Church (WPBC) facilities shall always be scheduled with the Business and Facilities Manager (BFM) via our online request service. After all appropriate forms have been submitted & received, the request will be considered for approval.

When an event is held outside regular WPBC office hours, an event host will be designated for the event. The event host will be responsible for picking up a facility key fob from the BFM the day prior to the event during WPBC office hours and returning the key fob to the BFM the day after the event concludes. The event host will also be responsible for unlocking/locking the facilities and turning on/off lights at the beginning and conclusion of the event.

Rules for All Events:

In addition to the below rules, Winter Park reserves the right to add additional rules/guidelines on a case by case basis at the discretion of the BFM.

  • Responsible adult supervision must be with groups at all times when WPBC facilities are in use.
  • Children must be supervised at all times by at least two adults. Children's classrooms may only be used with the permission of the Associate Pastor for Children and Families or the BFM and should be requested at the time of the initial event request. If such permission is granted, the group will adhere to the proper adult to child ratio provided by the Asoociate Pastor for Children and Families. At the conclusion of the event, children's classrooms must be cleaned according to instructions from the BFM.
  • Smoking and non-perscription drugs are prohibited inside WPBC facilities.
  • Alcoholic beverages are not permitted on WPBC premises.
  • No balloons or smoke machines are allowed in the Community Center.
  • Trash should be taken outside when the event concludes by those using the facilities.
  • If the kitchen is used during the event, it should be cleaned by those using the facilities before they leave the premises.
  • Any furniture or equipment used should be returned to it's original state/location at the conclusion of the event by those using the facilities.
  • Basketball goals must be set up by the church custodian or a qualified church member designated by the BFM.
  • The Stage in the Community Center should not be used for any purposes unless permission has been expressly granted by the BFM.
  • ONLY the space requested should be used by the group. Adjacent rooms, facilities, materials, etc, should not be disturbed.

Guidelines for Recurring Facilty Rentals:

  • The group should fill out the request form as for a one-time event and note in the "Other Notes" section that they wish to schedule recurring usage of the facility. The BFM will then contact the primary event contact for more information.
  • Space will be permitted for recurring rentals according to the schedule of WPBC events. Any WPBC function will take priority over the rental agreement. If a conflict arises, the BFM will assist in finding another part of the WPBC facilities for use by the group when possible.
  • Fees for recurring rentals will be assessed according to the fee chart. Ongoing payment will be arranged by the BFM.
  • If storage space is needed for a recurring rental, please contact the BFM for potential options. If available, additional fees may be assessed for storage space according to the fee chart.
  • Recurring rentals will be under the supervision of the BFM, and recurring rental contracts must be renewed annually.
  • All aforemetioned rules must also be followed for recurring rentals.

Fee Chart:

Building:

  • Sanctuary - $400
      • Extra days required for rehearsals - $50 each
  • Allen Hall - $200
  • Community Center - $400
  • Community Center Lobby - $100
  • Courtyard - $100
  • Individual Rooms - $50 for one / $25 for each additional room
      • Ex. Office conference room, bridal room, etc.

Events requiring more than one area will require the total cumlative fees listed above unless expressly stated otherwise by the BFM.

Services:

  • Janitor - included in above fees
  • Winter Park Host (if required by BFM) - $50 + $25 per hour beyond 2 hours
  • AV Technician - $50 + $25 per hour beyond 2 hours
  • Kitchen Committee Assistant - $50 + $25 per hour beyond 2 hours
  • Wedding Director - to be paid directly by group using facility
  • Musicians - to be paid directly by group using facility

Recurring Rentals:

  • Rooms - $200/month for each room (Rooms assigned by BFM)
  • Storage Space - $25/month for each storage space
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