Please call the office (306-945-4929) to check availability prior to completing this form, or making a deposit.
One rental day is considered to be from 9:00 am to 6:00 pm.(AM arrival)
On overnight stay is considered to be from 4:00 pm to 2:00 p.m. the following dau (PM arrival)
PLEASE NOTE CHECK-IN TIMES. Any changes to the check-in time should be araigned prior to arrival.
School Group arrival and departure times wiol differ from rental groups. Please be in contact with the Program Director.
A. A request for the use of a facility will not be considered booked until a deposit and signed Facility Rental Application has been received and processed by Shekinah Retreat Centre’s office for a date that is available.
B. The facility fee entitles the group to use the building(s) it has reserved, and any recreational facilities and equipment not listed in the rate schedule as being items for rent. Rental requests must be discussed prior to arrival.
C. A responsible adult with a planned program of activities will accompany all youth groups (1 adult for 10 children or youth is recommended). If the group wishes to discuss program planning and/or resource assistance, it will contact Shekinah’s office.
D. Groups renting facilities are responsible for damages to equipment, building and facilities beyond normal wear and tear or unreasonable cleaning required by the actions of the group.
E. It is the group’s responsibility to read and understand the rate schedule including the minimum accommodation charge.
F. Shekinah Retreat Centre reserves the right to revise fees as necessary, without notice. It is the group`s responsibilityto contact Shekinah`s office for current rates prior to booking.
G. Prior to a planned event, it is the responsibility of the contact person to ensure the following:
(a) Shekinah’s office has received a signed “Facility Rental Application” and the appropriate deposit. (When Shekinah’s office receives the deposit, it will send confirmation to the group.)
(b) Shekinah’s office is contacted a minimum of 3 weeks prior to the event to discuss final decisions regarding food services and numbers. Details regarding the final invoice will be confirmed prior to checkout and balance is due within 30 days.
(c) 3 weeks prior to arrival, provide Shekinah staff with a program or activity schedule for the retreat and be sure to determine what equipment is available for use.
H. The contact person is responsible to inform retreat participants of the following:
(a) The deposit is non-refundable and non-transferrable if cancelled less than 4 months prior to the arrival date.
(b) If the booking is cancelled more than 4 months prior to the arrival date, the deposit can be trrasferredto another date, up to one year later. All deposits are non-refundable.
(c) Smoking is not allowed in any public building. Shekinah staff will inform the group of designated areas.
(d) Possession and use of alcohol and illicit drugs are not allowed on Shekinah property.
(e) Pets are not allowed on the premises.
(f) Everyone is responsible to provide their own bedding, pillow, towels and personal effects.
(g) There must be adequate adult supervision in all buildings, at all times.
(h) Any damage to buildings, equipment or other facilities should be reported to Shekinah’s staff.
(i) No littering, cutting or peeling of trees, destruction of wildlife and their habitat, speeding with vehicles or excessive noise after midnight.
(j) Open fires are not allowed unless arrangements have been made with Shekinah staff.
(k) Fireworks and lanterns are not allowed.
(l) Any recreation vehicle (ex. snowmobiles, ATVs, or motorbikes) are not to be driven on Shekinah property; use of mountain bikes is by permission only.
(m) Shekinah cannot assume responsibility for personal property and vehicles on the premises.
(n) Guests are expected to do some facility cleanup prior to departure. Instructions are posted in each facility.
(o) The use of any rental equipment or facilities is done so entirely at the groups own risk. It is understood that Shekinah cannot be held liable for any injuries, accidents or deaths resulting from the use of our equipment and facilities.