This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information.
For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or fax).
For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner (Note 1) must also receive a copy of the information, normally this should be FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary(s) instead. The CC/DC will forward this on.This form is used to collect information about you and your team for the purpose of approving this nights away activity; this is to be used by your Commissioner.
We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise and for analytical purposes.
Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency. This person is the one holding the contact details of all parents and leaders and should not be on camp.
[At the very least, I would like to see a name and phone number here]