Nights Away Notification

This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information. For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or fax). For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner (Note 1) must also receive a copy of the information, normally this should be FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary(s) instead. The CC/DC will forward this on.This form is used to collect information about you and your team for the purpose of approving this nights away activity; this is to be used by your Commissioner. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise and for analytical purposes.

Permit holder {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Permit holders Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Enter the phone number for the NA Permit holder.

Permit Holders Email Address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Please ensure this is correct as any approval or updates will be sent to this address.

Other email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

If someone other than the event leader or permit holder is filling out the form, then please enter your email address if you want the approval to be sent back to you.

Event Leader (if not permit holder) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Sections attending the Nights Away {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Event Leaders Email address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Event Leaders Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Venue number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Other Venue Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Venue Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Start Date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

End date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Number of Beavers {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Number of Cubs {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Number of Scouts {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Number of Explorers {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Number of Leaders {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

This number must meet or exceed the minimum ratios determined by the TSA.

Has GSL and/or DESC been informed? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{ binding displayValue, mode=oneTime }

Please confirm that you have informed the GSL/DESC of this activity.

Risk Assessment {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

I confirm the written risk assessment for this nights away activity has been shared with the responsible Commissioner or their delegate

Risk assessment Comms {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed

RIsk Assessment form {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding Name, mode=oneTime}

{binding Description}

Please upload your Activities Risk assessment here.

Program of Activities {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding Name, mode=oneTime}

{binding Description}

It would be useful if you could upload your program here as it would help the approver determine if the Risk Assessment was sufficient to cover the activities. Please ensure that any activites that require a permit have a permit holders name against them.
Any other files can also be uploaded if relevant.

Names and membership numbers of all adult attendees. {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Please enter the names and (if known) membership numbers of adult attendees. The onus is on the permit holder or event leader to check that everyone is DBS cleared.

First Aiders name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Please enter the name of the first aider on the event.

Type of Event {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Confirm all adults are DBS cleared {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Please confirm that all adults have been DBS cleared and have valid qualifications relevant to their roles.

Special Activities {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Activities (please list those requiring permits or qualifications, providing details of the activity leader or provider).Only required when you have NOT uploaded a file of program activities above.

Please confirm you have read and understood our privacy policy (check the web site for details).

In touch Details {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency.

Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency. This person is the one holding the contact details of all parents and leaders and should not be on camp.

[At the very least, I would like to see a name and phone number here]

Nights Away Notification

Permit holder {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Permit holders Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Permit Holders Email Address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Other email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Event Leader (if not permit holder) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Sections attending the Nights Away {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Event Leaders Email address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Event Leaders Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Venue number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Other Venue Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Venue Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Start Date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

End date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Beavers {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Cubs {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Scouts {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Explorers {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Leaders {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Has GSL and/or DESC been informed? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Risk Assessment {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Risk assessment Comms {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

RIsk Assessment form {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding Name, mode=oneTime}

{binding Description}

Program of Activities {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding Name, mode=oneTime}

{binding Description}

Names and membership numbers of all adult attendees. {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

First Aiders name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Type of Event {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Confirm all adults are DBS cleared {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Special Activities {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

In touch Details {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

[At the very least, I would like to see a name and phone number here]

The email has been sent.

Your progress has been saved.

Copy your form link:

Email me my link:

{ binding firstError.message }

Nights Away Notification

Permit holder {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Permit holders Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Permit Holders Email Address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Other email {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Event Leader (if not permit holder) {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Sections attending the Nights Away {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Event Leaders Email address {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Event Leaders Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Venue number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

Other Venue Name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Venue Phone number {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Start Date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

End date {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Beavers {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Cubs {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Scouts {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Explorers {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Number of Leaders {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Has GSL and/or DESC been informed? {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Risk Assessment {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Risk assessment Comms {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

RIsk Assessment form {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding Name, mode=oneTime}

{binding Description}

Program of Activities {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding Name, mode=oneTime}

{binding Description}

Names and membership numbers of all adult attendees. {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

First Aiders name {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Type of Event {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Confirm all adults are DBS cleared {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

Special Activities {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

{binding displayValue}

In touch Details {{ Cognito.resources["required-asterisk"] }} , { binding firstError.message }

[At the very least, I would like to see a name and phone number here]