Nights Away Notification

This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information. For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or fax). For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner (Note 1) must also receive a copy of the information, normally this should be FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary(s) instead. This form is used to collect information about you and your team for the purpose of approving this nights away activity; this is to be used by your Commissioner. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise and for analytical purposes.
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Enter the phone number for the NA Permit holder.
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Please ensure this is correct as any approval or updates will be sent to this address.
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Choose the district whose DC will receive the NAN
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Has GSL and/or DESC been informed?
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Please confirm that you have informed the GSL/DESC of this activity.
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Confirm all adults are DBS cleared
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Please confirm that all adults have been DBS cleared and have valid qualifications relevant to their roles.
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Enter any activties which require a special permit.
Privacy Policy understood?
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Please confirm you have read and understood our privacy policy (at the top of the page).
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Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency.

Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency. This person is the one holding the contact details of all parents and leaders and should not be on camp.

[At the very least, I would like to see a name and phone number here]

Nights Away Notification

Permit holder
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Permit holders Phone number
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Permit Holders Email Address
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Which District
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Group (Pennine)
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Group (PRaWs
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Event Leader (if not permit holder)
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Sections attending the Nights Away
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Event Leaders Email address
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Event Leaders Phone number
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Venue Name
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Venue Phone number (if known)
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Start Date
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End date
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Number of Beavers
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Number of Cubs
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Number of Scouts
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Number of Explorers
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Number of Leaders
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Has GSL and/or DESC been informed?
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Type of Event
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Confirm all adults are DBS cleared
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Special Activities
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Privacy Policy understood?
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In touch Details

Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency. This person is the one holding the contact details of all parents and leaders and should not be on camp.

[At the very least, I would like to see a name and phone number here]

Your progress has been saved.

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The email has been sent.

Nights Away Notification

This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information. For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or fax). For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner (Note 1) must also receive a copy of the information, normally this should be FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary(s) instead. This form is used to collect information about you and your team for the purpose of approving this nights away activity; this is to be used by your Commissioner. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise and for analytical purposes.
Permit holder
{binding displayValue}
Permit holders Phone number
{binding displayValue}
Permit Holders Email Address
{binding displayValue}
Which District
{binding displayValue}
Group (Pennine)
{binding displayValue}
Group (PRaWs
{binding displayValue}
Event Leader (if not permit holder)
{binding displayValue}
Sections attending the Nights Away
{binding displayValue}
Event Leaders Email address
{binding displayValue}
Event Leaders Phone number
{binding displayValue}
Venue Name
{binding displayValue}
Venue Phone number (if known)
{binding displayValue}
Start Date
{binding displayValue}
End date
{binding displayValue}
Number of Beavers
{binding displayValue}
Number of Cubs
{binding displayValue}
Number of Scouts
{binding displayValue}
Number of Explorers
{binding displayValue}
Number of Leaders
{binding displayValue}
Has GSL and/or DESC been informed?
{binding displayValue}
Type of Event
{binding displayValue}
Confirm all adults are DBS cleared
{binding displayValue}
Special Activities
{binding displayValue}
Privacy Policy understood?
{binding displayValue}
In touch Details

Enter the name and contact details of the in-touch person or detail other methods of ensuring that parents and leaders can be reached in an emergency. This person is the one holding the contact details of all parents and leaders and should not be on camp.

[At the very least, I would like to see a name and phone number here]